Johannesburg, South Africa
Build an operational register for equipment, vehicles, tools, rooms and shared resources, including allocation, condition, maintenance and responsibility.
Availability depends on staff knowledge or separate calendars
Equipment moves between sites, teams and customers
Condition and maintenance history are incomplete
Shared resources are reserved without all dependencies
Responsibility for loss, damage or overdue return is unclear
A user requests a resource for a job, booking or defined period.
The system checks availability, condition and required dependencies.
Approval assigns the item and records responsibility.
Handover, usage, movement and exceptions update the resource history.
Return inspection releases the item or creates maintenance action.
DIFFERENT FROM INVENTORY
Inventory commonly tracks quantities of interchangeable stock. Resource management follows identifiable items whose location, condition, availability and history matter individually. The two workflows can still connect where jobs consume stock while using equipment.
COMMON USES
Rental fleets, plant, tools, service equipment, vehicles, training rooms, inspection devices, security equipment, cleaning machines and shared company resources.
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